Web Your Vyavsay
Gandhinagar University is an enterprise multi-tenant digital campus ecosystem built to help 16 constituent colleges eliminate departmental data silos, automate 24/7 student admission qualification, and unify institutional governance.
Gandhinagar University runs 16 constituent colleges that previously operated disconnected websites with no central administration. We built a single multi-tenant platform in which every college has its own subdomain, branding and pages, while the university governs content, events and admissions from one place.
A central CMS controls more than 30 page archetypes, an event ticketing module and a secure payment engine for fees, while an autonomous AI admission counselor answers prospective students around the clock and qualifies them before handing them to the admissions team.
If you need university website development, a college admission management system, or an AI admission chatbot for an education institution, this case study explains the architecture and the results.
Before Web Your Vyavsay engineered the unified system, 16 constituent colleges operated disconnected websites with no central administration, causing severe operational drag and delayed student communication.
Admissions officers and university departments had to manage prospective students and public announcements across disconnected portals. This created communication lags, increased administrative workload, and reduced prospective student enrollment conversion.
Web Your Vyavsay engineered a high-throughput pnpm Turborepo monorepo architecture featuring dynamic runtime subdomain routing. A unified CMS governs 30+ page archetypes with 4-tier RBAC. An autonomous Google Gemini AI admission engine provides 24/7 counseling, applicant eligibility scoring, and instant CRM nurturing, integrated with BillDesk JOSN fintech payment orchestration and AWS CloudFront global edge delivery.
Dynamically serve 16 constituent college portals and central administration from a single unified codebase.
Use 24/7 conversational AI to answer fee, cutoff and syllabus queries and pre-qualify applicants in under 30 seconds.
Granular 4-tier RBAC governing UGC mandatory disclosures, faculty research papers, and career portals.
End-to-end BillDesk JOSN encrypted gateway integration with automated checksum validation and digital ticketing.
AWS CloudFront CDN and multi-layer Redis caching delivering sub-second response times under peak load.
The platform was designed to eliminate manual data entry, automate repetitive student admission queries, and keep institutional disclosures synchronized across 16 subdomains.
Prospective applicant visits university or constituent college subdomain
Gemini conversational engine engages student 24/7 in natural dialogue
Cutoffs and prerequisite scores validated against faculty criteria
Instant syllabus brochure dispatched and admission counselor alerted
Counseling slot confirmed with auto-generated registration ID
BillDesk JOSN encrypted gateway processes event/admission fee
Applicant dossier updated in centralized institutional database
Unified prospective student admissions across 16 independent institute portals.
Accelerated student inquiry handling from 48 hours to under 30 seconds.
Automated 24/7 eligibility screening, counseling appointment bookings, and digital receipts.
Provided applicants and parents with instantaneous answers to cutoff and fee questions.
Engineered for high concurrency during annual board result traffic surges with 99.9% uptime.
Designed with modular architecture so new workflows, integrations and business modules can be added without rebuilding the core system.
Audited 16 existing departmental portals, regulatory disclosure requirements, and admission funnel drop-offs.
Designed multi-tenant schema with schema-level data isolation, Redis cache hierarchies, and BillDesk security.
Built 30+ CMS archetypes, Gemini conversational counselor, and integrated payment webhooks.
Configured AWS CloudFront edge caching and image optimization, cutting global load times to <850ms.
Gandhinagar University unified 16 college subdomains into a single high-performance monorepo, achieving a 42% boost in admission yield.
It is one platform serving many colleges, each with its own subdomain, theme and pages, but sharing one CMS, user model and infrastructure so the university can govern everything centrally.
Yes. The AI admission counselor answers questions 24/7, qualifies prospects and passes them to staff, which shortens response time to seconds.
The platform includes a secured payment engine integrated with a payment gateway for fees and event tickets.
It depends on the number of colleges, integrations and content migration. We scope it in a discovery phase and deliver in stages so colleges can go live progressively.
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